HIPAA-Policy

Notice of Privacy Practices

Privacy Officer Contact Information

Name or Title: HIPAA Privacy Officer

Phone: 818-304-4582

Effective Date: April 2,2025

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This document outlines how your medical information may be used and shared, as well as how you can access this information. Please read it 0carefully.

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1. Protection of Your Health Information

The health information that AYA Rehab Center collects or creates about you, including details of your health history, treatments, or healthcare payments, is protected under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Additionally, records related to alcohol or drug use are further safeguarded under the Alcohol and Other Drug (AOD) Confidentiality Law. Generally, we cannot disclose your information or identify you as a client without your permission unless allowed by law. In some cases, more stringent state laws may provide additional privacy protections.

 

2. Our Commitment to Safeguarding Your Information

We value your trust and are dedicated to protecting your health information. To deliver quality care and meet legal obligations, AYA Rehab Center maintains records of the services you receive. This notice applies to all such records. It explains how we may use or share your information, your rights concerning it, and our responsibilities in ensuring its privacy. Specifically, we must:

· Ensure your information remains private.

· Provide this notice detailing our privacy practices.

· Adhere to the terms of the current notice.

· Inform you promptly if your health information is improperly accessed or disclosed.

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3. Who This Notice Applies To

This notice covers AYA Rehab Center staff, volunteers, and personnel involved in your care. They are obligated to follow the terms outlined here when using or sharing your health information. Note that your personal physician may have their own privacy practices, which this notice does not cover.

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4. Permitted Uses and Disclosures of Your Health Information

AYA Rehab Center may use or share your information in the following ways:

· Internal Use: Information may be shared among staff members to coordinate treatment, process payments, or improve care quality.

· Qualified Service Organizations/Business Associates: We may disclose information to contractors providing services such as billing or data processing, under agreements requiring them to follow the same privacy standards.

· Medical Emergencies: Information may be shared with healthcare providers during emergencies when immediate care is required.

· Research: With approval from a review board, your information may be used for research purposes.

· Audits and Evaluations: Information may be disclosed to agencies or organizations overseeing compliance and program integrity.

· Court Orders: Information may be shared if required by a special court order ensuring your privacy is maintained.

· Crimes or Threats: Limited information may be disclosed if a crime is committed on our premises or against our staff.

· Mandatory Reporting: We may report suspected child abuse or neglect as required by state law.

· Legal Requirements: We will disclose information as required by applicable laws.

· Appointment Reminders and Health Information: We may contact you with reminders or information about treatments or services.

Other uses and disclosures not listed here will require your written authorization, which you can revoke at any time unless already acted upon.

 

5. Your Rights Regarding Your Health Information

You have several rights regarding your health information, including:

· Access: You can inspect and request copies of your medical records, subject to certain exceptions.

· Amendments: If your records are inaccurate or incomplete, you can request corrections.

· Accounting of Disclosures: You may request a list of certain instances where your information was shared.

· Restrictions: You can request limitations on how your information is used or disclosed, though we are not obligated to agree.

· Confidential Communications: You may request that we contact you through specific means or at specific locations.

· Complaints: You can file a complaint with us or the Department of Health and Human Services if you believe your privacy rights have been violated.

· Copy of Notice: You have the right to receive a copy of this notice.

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For questions or requests, contact:

AYA Rehab Center

HIPAA Privacy Officer

16944 Vasquez Canyon Road, Canyon Country, CA 91351

Phone: 877-744-3737

Email: ayarehabcenter@yahoo,com

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6. Changes to This Notice

AYA Rehab Center reserves the right to modify this notice at any time. Any changes will apply to all information we maintain, including past and future records. We will post the updated notice with the effective date prominently displayed.